Smart 5 Consulting Limited, its subsidiaries, and branch operations (hereinafter referred to as ‘SMART5’, ‘we’, ‘us’ or ‘our’) are committed to respecting your privacy and choices. This statement highlights our privacy practices regarding Personal Information that we collect and store about you through this website, https://www.smart5.co.uk (the “Site”), and also for those Personal Information that you provide us while participating in our events and campaigns.

I. Personal Information We Collect and Process and How We Use It

I.1 Personal Information that We Process

For the purposes of this privacy statement, 'Personal Information' means any data which relates to an individual who may be identified from that data, or from a combination of a set of data, and other information which is in possession of SMART5.

We collect the following categories of Personal Information:

• Information that you provide via our website, including information you provide when you register on our website e.g., name, email address, designation, company, country, name of your university, your field of academic study/concentration, expected year and month of your graduation, and telephone number;
• Information about your computer and about your visits to and use of this Site, such as your Internet Protocol (IP) address, demographics, your computer’s operating system, and browser type and information collected via cookies.
• Cookie-related details are provided in the Cookie Policy.

I.2. Use of Your Personal Information

We use your Personal Information for the following purposes:

• To provide better usability, troubleshooting, and site maintenance;
• To understand which parts of the website are visited and how frequently;
• To create your user ID;
• To identify you once you register on our website;
• To contact you and respond to your questions or requests; and
• To provide access to desirable content based on your preferences;
• To process job applications and alumni-related requests, more details about which are available on corresponding portals of this website;
• To know your interest in participation in ideathons or other competitions;
• As a participant of the competition, to publish your name and corresponding details to make them available to a larger audience on the Internet.

I.3. Legal Basis of the Processing

We process your Personal Information when it is necessary for the performance of a contract to which you are a party or in order to take steps at your request prior to entering into a contract. This applies in any case where we provide services to you pursuant to a contract, such as when you use our website or process your registration on the website. If you do not provide the Personal Information that we need in order to provide our services, we will not be able to provide our services to you. We process your Personal Information for the performance of a contract in the following circumstances:

• To provide better usability, troubleshooting, and site maintenance; and
• To create your user ID.

We process your Personal Information when it is necessary for the purposes of a legitimate interest pursued by us or a third party (when these interests are not overridden by your data protection rights). This applies in the following circumstances:

• To identify you once you register on our website; and
• To contact you and respond to your questions or requests;
• To understand which parts of the website are visited and how frequently; and
• To provide access to desirable content based on your preferences.

We process your Personal Information with your consent for the below purpose(s). Where we process Personal Data based on consent, your consent is revocable at any time.

• To know your interest in participation in ideathons or other competitions;
• To contact you in furtherance to your participation in ideathons or other competitions;
• As a participant of the competition, to publish your name and corresponding details to make them available to a larger audience on the Internet.

II. Consequences of Not Providing Personal Information

If you choose not to provide your Personal Information that is mandatory to process your request, we may not be able to provide the corresponding service.

III. Data Recipients, Transfer, and Disclosure of Personal Information:

SMART5 does not share your Personal Information with third parties for their direct marketing purposes.

We share your Personal Information within:

• SMART5 or with any of its subsidiaries;
• Business partners;
• Service vendors;
• Authorized third-party agents; or
• Contractors.

Smart 5 Consulting Limited does not sell your Personal Information to third parties.

In general, Smart 5 Consulting Limited, domiciled in the United Kingdom, is the data controller processing your Personal Information. The following applies only where the data controller processing your Personal Information is domiciled in the European Economic Area (“EEA”):

We transfer Personal Information to countries outside the EEA to third parties, including to countries which have different data protection standards to those which apply in the EEA. The locations of SMART5 group companies are set out here. Our service providers are primarily located in the USA, Canada, Australia, Singapore, Hong Kong, India, and the UK. Where service providers process your Personal Information in countries deemed adequate by the European Commission, we rely on the European Commission's decision to protect your Personal Information.

For transfers to SMART5 group companies and service providers outside the EEA, we use standard contractual clauses or rely on a service provider's (EU data protection authority approved) corporate rules that are in place to protect your Personal Information. Please contact us as set out below if you would like to obtain a copy of the methods used. When required, SMART5 discloses Personal Information to external law enforcement bodies or regulatory authorities, in order to comply with legal obligations.

IV. Use of Cookies:

Please refer to the Cookie Policy

V. Do Not Track

Do Not Track (DNT) is a privacy preference that users can set in some web browsers, allowing users to opt out of tracking by websites and online services. At present, the World Wide Web Consortium (W3C) has not yet established universal standards for recognizable DNT signals and therefore, Smart 5 Consulting Limited and the Site do not recognize DNT.

VI. Your Rights

Subject to the laws of your country, you have the right to access, correct, delete or transfer your Personal Information that we hold, including your profile and preferences. You also have the right to object to certain processing and, where we have asked for your consent to process your Personal Information, to withdraw this consent. Where we process your Personal Information because we have a legitimate interest in doing so (as explained above), you also have a right to object to this. These rights may be limited in some situations – for example, where we can demonstrate that we have a legal requirement to process your Personal Information.

If you are a Brazilian user, you have additional rights to confirm the existence of your personal information, portability of your personal information to another service provider if applicable, anonymization or blocking of unnecessary information, and information about public and private entities with which we have shared your data.

You can assert your rights in the corresponding sections where such information was provided or by contacting us at privacy@smart5.co.uk.

VII. Your Regional Privacy Rights

Residents of specific regions who provide personal information in obtaining products or services for personal, family, or household use are entitled to request and obtain from us once a calendar year information about the customer information we shared with third parties for their own direct marketing purposes, including the categories of information and the names and addresses of those businesses with which we have shared such information. As discussed elsewhere in this Privacy Policy, we do not currently share the personal information of certain residents with third parties for their own direct marketing purposes. However, if you have further questions about our privacy practices and compliance with your regional law, please contact us as explained below.

VIII. Data Security

SMART5 adopts reasonable and appropriate security practices and procedures including administrative, physical security, and technical controls in order to safeguard your Personal Information.

IX. Data Retention

Personal Information will not be retained for a period more than necessary to fulfill the purposes outlined in this privacy statement unless a longer retention period is required by law or for directly related legitimate business purposes.

X. Linked Websites

Our privacy practices regarding Personal Information that we collect and store about you through our portals such as Recruitment and Global Alumni will be as per the privacy policy of those portals.

SMART5 provides links to third-party websites and services. However, SMART5 is not responsible for the privacy statements, practices, or the contents of such third-party websites.

XI. Children’s Privacy

The Site does not knowingly solicit or collect personally identifiable information online from children under the age of 13 without prior verifiable parental consent. If Smart 5 Consulting Limited learns that a child under the age of 13 has submitted personally identifiable information online without parental consent, it will take all reasonable measures to delete such information from its databases and not use such information for any purpose (except where necessary to protect the safety of the child or others as required or allowed by law). If you become aware of any personally identifiable information we have collected from children under 13, please call us at +44 20 4602 9982 or email us at privacy@smart5.co.uk.

Minors under 18 years of age may have the personal information that they provide to us deleted by sending an email to privacy@smart5.co.uk requesting deletion. Please note that, while we make reasonable efforts to comply with such requests, deletion of your personal information does not ensure complete and comprehensive removal of that data from all systems.

XII. How to Contact Us

If you have any questions regarding our privacy practices or this privacy statement, or to request this privacy statement in another format, please contact us at:
Contact person: Syed Abdul Quader
Contact address: Smart 5 Consulting Limited, 23 Quarles Park Road, Romford, RM6 4DE
Phone: +44 20 4602 9982
Email: privacy@smart5.co.uk

XIII. Updates to This Privacy Statement

SMART5 may change the data privacy practices and update this privacy statement as and when the need arises, and the same will be made available on the website. However, our commitment to protect the privacy of website users will continue to remain.